22nd Jan 2018 — We’re hiring !

We’re hiring !

We are looking for a well organised, flexible and proactive person to join our team for 12-15 hours a week (days TBC). Strong IT skills are essential and a creative background or interest in architecture is desirable.


Contact us for more details or send your CV and covering letter to mail@swarch.co.uk, by 18th Feb 2018.


Scroll down for full job description





SWA is looking for an Office Administrator to join the practice on a part-time basis, to help support the team in all administrative and housekeeping duties. Reporting to the Operations Manager, the role’s key responsibilities include, but are not limited to: post, stationary ordering, front of house, managing the company’s mail@ account, management of the building and potentially managing the practice’s PR.



Part-time: 12-15 hours a week, days TBC. Core office hours are 9am to 6pm.



£22,000 – £27,000 pro/rata, dependent on experience.



  • Front of house, meeting and greeting clients.
  • Answer the phone, fielding cold callers, general enquiries etc.
  • Manage the company’s mail@ account: fielding correspondence to the correct recipients, responding to project requests, lecture requests, job applicants etc.
  • Managing incoming and outgoing post.
  • Ordering stationery, office equipment, milk, coffee, kitchen & housekeeping supplies.
  • Liaising with cleaners, tenants, suppliers etc.
  • Monitor and maintain a clean & tidy condition of the office, kitchen & conference room.
  • Manage the maintenance of building fire extinguishers, insurances etc.
  • Manage subscriptions and memberships, ARB/RIBA etc.
  • Assist in organising CPD and public events including their hospitality side.
  • Organise building awards entries.
  • Potentially manage the practice’s PR. Deal with requests for information from publishers and PR consultants.
  • Assist in updating the practice’s web site and our presence on RIBA Find An Architect.
  • Assisting others in completing the RIBA Benchmarking Survey.
  • Assist others to research new business opportunities and set up meetings.
  • Organise lunches, events and talks.





  • At least 1 years experience within a working environment.
  • Flexibility to change working days/times to company’s requirements.
  • Proficiency with the MS Office suite (Word, Excel and Outlook)
  • A good communicator, with excellent written and spoken English.
  • Good time management with the ability to work under pressure and to deadlines.
  • Strong attention to detail.
  • The ability and confidence to work under minimum supervision.
  • Ability to work as an individual or as a team.
  • The ability to think ahead, anticipating problems and opportunities and finding solutions.
  • Visual awareness.
  • Well organised and self-motivated with a ‘can do’ attitude.



  • A degree or equivalent experience.
  • A strong interest in sustainability and respect for the environment.
  • An architectural, design or creative background.
  • Knowledge of InDesign and Photoshop.


We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.